Attendance Office

  • Image with words conveying the importance of attendance ATTENDANCE

    Your child’s regular attendance at school is necessary to achieve the greatest academic growth.  When your child misses school, he or she misses valuable learning time. Please remember this important information:

    If your child is absent, please call the attendance line at your earliest convenience to notify the office.

    951-302-5166

    ABSENCES

    While we recognize the value of attendance, we also realize that students who are sick need to be at home in the care of a loved one.  Absences due to illness are completely understandable. For attendance accounting purposes, the only legally excused absences are illness, visits to the doctor or dentist, and bereavement.  All other absences are unexcused. If your child has more than three unexcused absences and/or tardies before each grade reporting period, a formal letter will be sent home. These letters will go home in October, January, and March. If attendance does not improve after the first letter, there will be a meeting held with the Student Attendance Review Board (SARB).

    The office must receive an explanation of any child’s absence either in person, in writing, or by telephone.

    TARDY POLICY - School Begins at 8:55 am

    We expect all students to be in line, inside the gates at 8:55 am.  

    All other students are considered tardy.  Students who are tardy miss important learning opportunities and disrupt the learning of the entire class when they arrive. Any student arriving after the 8:55 am bell has rung needs to check in at the office to receive a tardy slip before going to class.  At this time, students will quickly be directed to their classrooms.

    Any student arriving after 9:25 am needs to be accompanied to the office by an adult with an explanation of the reason for the tardy.  Students arriving at this time will also be directed to their classrooms as quickly as possible so that they do not miss additional learning time.  Parents and family members are asked NOT to accompany their children to their classrooms at this time as it is a distraction to the learning environment. 

    MODIFIED DAYS – EVERY WEDNESDAY

    Modified Days begin Wednesday 8/15/18 and continue every Wednesday until 5/22/19.  Additional modified days include 10/15/18 – 10/19/18, 12/21/18, 6/6/19, and 6/7/19.

    ALL KINDERGARTEN STUDENTS (both Early Birds and Late Birds) ATTEND 8:55 – 1:00 EVERY MODIFIED WEDNESDAY

    EARLY RELEASE - School Dismisses at 3:20 pm

    Please schedule appointments and other events outside of school hours.  Parents wishing to check their student out during the school day must come to the office and sign the student out.  Once you arrive in the office, we will call your student from the classroom to dismiss him or her.

    SPECIAL CIRCUMSTANCES

    If your child will be going home with another student after the school day, we require a written note (dated and signed) from you and the host parent.  Written permission is required to guarantee the safety of your child. If your child will be going home with another student during the day, the person picking up your child must be on your emergency contact list.

    ARRIVAL

    The gates will open at 8:40 am each day.  Staff will be on duty from 8:40 – 8:55 am on the front loop, Amarita loop, and blacktop.  There is no supervision for students prior to 8:40 am, please do not drop them off before staff is on duty.  Students are not permitted to use playground equipment at this time.

    DISMISSAL

    All students are expected to be picked up at their dismissal time.  School staff will be on duty from 3:20 – 3:35 pm on the front loop and Amarita loop, to help make sure students are safe and ready to be picked up.  Please be on time to pick up your child at dismissal, just as you are at arrival. Determine where you will meet your child and discuss it as a family.

    INDEPENDENT STUDY CONTRACTS

    If your child will have a planned absence from school, five or more days, please contact the office ASAP to arrange for an Independent Study Contract.  Our staff needs adequate time to prepare the contract, assignments, and other work your child will need for these absences. Please see Ms. Marston if you have specific questions about these contracts.

    CHILD CUSTODY / DOCUMENTATION

    It is vitally important that the office is made aware of and have on file any legal papers that deal with unique circumstances concerning your child.  With custodial issues, simply putting a note in your enrollment packet, such as “Do Not Release my child to . . .” will not suffice. We must have copies of all legal documents in your child’s cumulative record.  Please be advised that both parents have a legal right to access their child at school at any time unless a court order or other legal document is on file in our office indicating otherwise.

    CONTACT INFORMATION

    For the safety of your child due to illness, accident, or disaster, it is imperative that the school have your current telephone number and address, cell phone number, and or daytime phone number.  Please also list the numbers of reliable, pre-arranged local emergency contacts in case the school cannot contact you.

    Please keep us informed of any and all changes to this contact information.

    RETURNING STUDENT REGISTRATION

    All students need to complete Returning Student Registration ONLINE through the Infinite Campus Parent Portal.

    Please visit the Infinite Campus Parent Portal to complete your child(ren)’s returning student packet.  You can access it on the front page of the PES website. Once completed, bring supporting documents to the office to complete this process.